DBS - FAQ's

1. How do I complete a DBS check?

For instructions see here

2. How many documents do I need to get verified and sent to you?
 

We need 3 individually verified documents

3. I am applying for a DBS required team and I'll be 16 at New Wine Festival but I haven't yet turned 16, how can I apply for a DBS check?

All DBS required team applicants who will be 16 years of age or above at New Wine Festival need to complete a DBS check. This is different from previous years where the minimum age for DBS checks was 17. We appreciate that it is only possible for those who are currently 16 to complete a DBS check.

If you are applying for a team that requires a DBS but you are currently 15 (turning 16 in the months leading up the Festival), please continue to apply for team but start the DBS process once you turn 16. We will still process your team application and you can still be accepted onto team under the provision that your DBS check is clear. If your DBS check does not come back clear, this will be escalated to the Team Leader.

4. What ID Documents can I use? - For more info select here

Most commonly used are:
• Passport
• Birth certificate
• Driving license or provisional license - (must be registered to your current address)
• Marriage Certificate
• Utility bill (Issued in last 3 months and cannot be for a mobile phone/broadband)
• Bank statement (Issued in last 3 months. Must be printed by the bank - if you have an online, such as Monzo, you can request a posted statement. Also, a bank statement can only be used as one form of ID.)
• Council tax statement (Issued in last 12 months)
• P45 or P60 statement (Issued in last 12 months)
• (16-19yr olds) Letter from school or college confirming you’re in full time education, includes your home address and is signed and dated by the Principle/Headteacher)

- At least 1 document must include your current address (if you are at university please use the address that your documents are registered to and you would like your certificate sent to.) Any other documents showing a home address must also be your current address - indicated on your online appication.

- Where a surname has changed since birth, at least 1 document must show evidence of any previous surname(s) eg, birth/marriage certificate(s)/Deed Poll

5. Documents that cannot be used as a valid form of ID:

Online bank statements | Pay slips | Mobile phone statements | DBS certificates | Tenancy Agreements | Counterpart Driving License | NUS card | Broadband statement | TV license letter | Student Finance Letter | NHS Letter

6. Who can verify my documents?
Either someone who works for your Church (Vicar, Youth Leader, Kids & Families Pastor, Operations Pastor, Church Warden, Safeguarding Officer, Administrator etc) or the Post Office (for a fee).

Instructions which need to be sent to the person verifying your documents can be found here

7. I already have a DBS certificate…
The Update Service is the only way which you can transfer certificates between different
organisations. Certificates need to be renewed on a yearly basis.

You can use a DBS that is on the Update Service (US) as long as it is the correct workforce and/or barred list. 

Please email a photo/scan of the full original DBS document to dbs@new-wine.org so that we can verify it as well as your permission for us to view it on the US. Please note that we cannot accept a screenshot of your US subscription, we need to see the original certificate.

8. I have a certificate for my work but I'm not on the Update Service. Can I use this?

No, we can only use certificates from other organisations if they have been registered on the Update Service and is the same workforce as the team you are applying for. 

9. I'm not a U.K citizen, can I apply for DBS?

If you are registered to a UK address then you can submit a DBS check. If you are not a UK citizen then we are able to use the DBS equivalent for your country if it recognised on the Government website here. Please contact dbs@new-wine.org if you have any queries.

10. How long does a New Wine DBS certificate last?

Your DBS certificate will cover you for 3 years from the issue date - located in the top right-hand corner of the certificate. If you upload your certificate to the Update Service (which is free as you are a volunteer) as long as you renew it annually, it will last forever! 

11. What does ‘workforce’ mean?
There are three main DBS workforce types involved in a DBS check - Child, Adult and Other.
Depending on what role you are applying for determines which workforce you need to be checked
against. Here are the different workforces for the teams at the New Wine Festival: